If the DEA Showed Up Tomorrow, Would Your Controlled Substance Records Actually Hold Up?
Every clinic that stocks controlled substances is a DEA registrant — subject to real recordkeeping requirements, biennial inventory checks, and secure storage rules, all of it subject to audit. Your state veterinary board separately requires you to retain complete medical records for years. Most clinics assume their practice management software just handles this. In a free 25-minute call, Graham checks whether your systems would actually produce clean, complete, audit-ready records if the DEA or your state board asked tomorrow — regardless of who manages your software or your IT.
"Graham had our clinic back up within the hour. When you've got a waiting room full of sick animals and panicked owners, that kind of response isn't just good IT — it's everything."
— Paul, Veterinary Clinic Owner, Goshen IN
Graham Pearson, MBA
Owner & Technology Advisor
Serving Veterinary Clinics Across Michiana
Three Questions Most Clinic Owners Can't Actually Answer
You don't need to be an IT person to know the answer. You just need to know if there is one.
If the DEA asked to see your controlled substance dispensing records today, would they be complete, accurate, and instantly accessible?
If your practice management system crashed right now, would your patient records still meet your state board's retention requirements — or would there be a gap nobody's checked?
If you process client payments in-clinic, do you actually know whether your setup meets your payment processor's security requirements — or are you just assuming it does?
Most clinic owners can't answer all three with certainty. That's not unusual — it's the norm.
A Real Answer. Not a Vague Score.
This isn't an audit of your practice management software or your IT provider. It's a check of whether the records they produce would actually hold up.
A plain-English read on DEA audit readiness — whether your controlled substance logs and inventory records would hold up if requested today.
A check on medical record retention against your state veterinary board's requirements — not just whether records exist, but whether they'd survive a system failure.
A lighter-touch note on payment data exposure if you process cards in-clinic — a quick read, not a full audit.
A specific list of what's missing, ranked by what actually matters most — not a generic checklist dump.
Something you can hand to your current practice management vendor or IT provider, or to us. Your call, no pressure either way.
Nothing to sign, nothing to buy. The write-up is yours regardless of what you decide next.
Three Steps. No Pressure. No Forms to Chase.
- 1
Book the free call. Tell Graham what practice management software you run and roughly how records and controlled substances are tracked today. No pitch, no script.
- 2
Graham checks it against DEA recordkeeping requirements and your state veterinary board's retention rules — live on the call, or within 24 hours if you need to track something down.
- 3
You walk away with a specific list of what's missing and why it matters — yours to use with your current practice management vendor or IT provider, or with us. No pressure either way.
Want to look before you call? Download the free DEA & Veterinary Records Compliance Checklist — the same one Graham uses on the call.
What Clients Say — From People Who've Already Made the Call
"Graham had our clinic back up within the hour. When you've got a waiting room full of sick animals and panicked owners, that kind of response isn't just good IT — it's everything."
"I never have to think about IT anymore. When something does come up, Graham answers and it's handled in minutes — not days."
"Flat rate, no surprises, and someone who actually explains what's going on instead of talking over my head. Exactly what we needed."
Questions Clinic Owners Ask Before Booking
Yes. Any clinic that stocks or administers controlled substances is a DEA registrant, subject to real recordkeeping rules — accurate dispensing logs, a biennial physical inventory, and secure storage, all of it subject to inspection. Your practice management software is the tool that tracks this, but whether those records are accurate, complete, and backed up is the clinic's responsibility, not something guaranteed automatically.
The software is the tool. Whether the records it produces are backed up, retained for the period your state board requires, and recoverable after a system failure isn't something the software license guarantees on its own. This check doesn't touch your relationship with your practice management vendor or your IT provider — it just tells you if the records those systems produce would actually hold up.
That's the most common answer, not an unusual one. Most clinics haven't. We'll walk through exactly what's expected and what it would take to close any gaps.
It's 25 minutes, one on one with Graham. He asks about your practice management software and how controlled substances and records are currently tracked, then checks that against DEA and state board requirements. No slideshow, no sales pitch — a plain-English list of what's missing and why it matters.
The call and the write-up are free, with no obligation. If Tech Shield™ turns out to be a fit for closing the gaps, pricing is flat-rate with no long-term contract — cancel anytime. If it's not a fit, you keep the report either way.
Yes — the free DEA & Veterinary Records Compliance Checklist covers the same requirements in plain English. It's the same list Graham uses on the call, so you can see roughly where you stand before you ever pick up the phone.
Ready to Find Out If Your Records Would Hold Up?
Book a free 25-minute Compliance Check with Graham. Bring what you have, or nothing at all. No pitch, no obligation.
Mon–Fri 8AM–6PM | Sat 8AM–2PM | info@ma3sp.com